Inclement Weather & Emergency Procedures

  • The Superintendent makes the decision to close schools or change schedules due to inclement weather. When there is indication of possible inclement weather, the Superintendent monitors the forecast and consults with:

    • The director of buildings and grounds to determine the accessibility to our schools
    • The transportation company to determine if buses will be available
    • The police department to determine road conditions and other factors
    • Superintendents of other area school districts

    The Superintendent determines whether the students can safely be transported to and from school and whether staff can arrive at school safely. The Superintendent tries to make the decision to open on time, open with a delayed start or close schools by 5:30am; however, there may be times when the decision must be made later.  

    Delayed Start

    The Superintendent may determine that school may safely be opened late, allowing time for roads to clear and staff and families to arrive at school. All bus pick-up and arrival times will be two hours late. In a delayed start plan, there will be no morning preschool; afternoon preschool classes will run as normal.

    Late morning or early afternoon storms present a different set of problems. In very rare cases such a decision may be made.

    Communication

    In the event of a weather-related or emergency closing or schedule change, the District sends an email, phone call and text message to staff and families. All families must make sure their contact information is up to date in Family Access, or through the Deerfield 109 app. The District will also send an app notification, and post the announcement on the District home page, District social media accounts, and on the Emergency Closing Center website.

    When schools remain open during inclement weather, the final decision to keep a child home is the responsibility of each child’s parents. If you keep your child home, report the absence due to weather; the absence will be excused.

Emergency Closing Information